Box @ UNCG Online file storage for all UNCG users
Box uses your UNCG user name and password. Faculty, staff and students can access their own Box account after they activate their University Computing Accounts.
- Can be configured to be used for all levels of data (Minimal, Low, Moderate and High risk) in Box's cloud service, according to the new Data Classification Policy for UNCG.
- Compliance for storing High-Risk data in Box requires specific permissions settings.
- Synching a file to a local computer will place the file in the "1-Lock" category
- Unlimited storage quota (no quota enforced on UNCG Box accounts).
- Web and mobile access to your files anywhere you have an internet connection.
- Ability to selectively “sync” files and folders to your computer (similar to DropBox). Refer to FAQ page for clarification about syncing 2-Lock data.
- Ability to share files with other users inside and outside UNCG.
- Keeps track of multiple versions of your files automatically.
- Ability to “lock” documents while editing them, so others cannot accidentally overwrite your work.
- Ability to see who has edited and viewed documents you share.
- Integration with Microsoft Office to seamlessly download, edit and upload new versions.
- Box Capture app for iPhone and iPads for uploading scanned docs and photos to Box.
Easy-To-Use, Enterprise Storage
For files not synced to a local computer, Box meets the "3-Lock" rating requirements for storage of all levels of data (Minimal, Low, Moderate and High Risk). This means certain types of data will be best suited for storage in Box. One particular requirement of a 2-Lock and 3-Lock system is that data cannot be shared publicly. You can share data in Box with people outside UNCG, but you will need to specify who those people are, rather than just allowing anyone to anonymously view a file
For files that ARE synced to a local computer, Box meets the “1-Lock” rating requirements.
Storage systems other than Box will also be rated using the Lock-System (i.e., Google Drive will be rated as a 1-Lock storage service). For information regarding Data Classifications and their associated storage requirements, see Data Storage Guidance.
All University records, whether stored on Box, on your hard drive, or on your network files space, are subject to the Electronic Records Retention Policy. For more information, see: Records Management.