Mass Email Procedure
The University of North Carolina at Greensboro
Policy Reference: Acceptable Use of Computing and Electronic Resources
Approved: November 30, 2006
Document Maintainer: Assistant Vice Chancellor, ITS - Application Services
Purpose
This procedure addresses the following section of the related policy:
Section III.C.ii.b
"...[prohibited activities include] sending unsolicited mass email messages without proper unit authorization, posting unsolicited and inappropriate list/web/newsgroup messages, including the sending of 'spam' (junk email) or other commercial advertising material to individuals."
Scope
This procedure covers all campus entities desiring to send mass email.
Responsible Parties
- Faculty, Staff, and Students
- ITS Employees
Procedure
Anyone desiring to send a mass email will need to obtain approval prior to sending. They should call 6-TECH who will open a ticket and assign it to the Virtual Communications Office. The user must include the following information:
- the intended recipients of the email (e.g. students, staff, etc.)
- the intended return address for the mass email
- the message
- his/her contact information
- desired sending time
Approval will come from one of the listed staff members in Vice Chancellor Clotfelter's office with permission from ITS management to send out mass email.