University Directory Information
Updates
Policies
- Confidentiality of University Directory Information
- Release of Student Directory Information
- Suppression of Student Directory Information
- Parents' Information
Accuracy of Directory Information
This directory information is extracted from databases maintained on the central University computer system by the Office of the Provost (for EPA personnel) and Human Resource Services (for SPA personnel).
Print Directory
Faculty & Staff Listings - The accuracy of the print directory reflects the accuracy of the information in the University databases on the day it was extracted. Each EPA and SPA employee receives notification to verify personnel information at the start of the fall term.
Student Listings - The information is extracted in mid-September from student records maintained in the Banner Student Information System.
Online Campus Directory Listings
The online Campus Directory uses the databases maintained on the central University computer system as the source for the directory listings. These records can be changed at any time and the online Campus Directory will reflect the updates.
Updating the Directory Information
Faculty & Staff:
- EPA staff - Provide corrections or updates to your home department or unit so that changes will be relayed through administrative channels to the Office of the Provost for your official personnel file.
- SPA staff - Provide corrections or updates to Human Resource Services.
Students: Changes and corrections to this information can be made from within UNCGenie.
Confidentiality of University Directory Information
Per the North Carolina State Personnel Records Privacy Act, EPA/SPA employee information is deemed to be confidential with the following specified exceptions: name, age, date of original employment or appointment to State service, current position, title, current salary, date and amount of most recent increase or decrease in salary, date of most recent promotion, demotion, transfer, suspension, separation, or other change in position classification, and the office or station to which the employee is currently assigned.
For UNCG directory purposes, "office or station to which the employee is currently assigned" is interpreted as the employee’s office address, phone number, and e-mail address. Each EPA/SPA employee has the option to include personal information (spouse, home address, and phone number) in his or her directory listing.
Release of Student Directory Information
The demographic files maintained by the University Registrar are also published in the University Directory. Unless a student requests in writing to the contrary, federal law permits the University to release the following types of information to the public without the student’s consent:
- student name
- mailing, e-mail, & permanent address
- telephone number
- date of birth
- county, state, and/or U.S. territory from which the student originally enrolled
- major field of study
- class (junior, senior, etc.)
- enrollment status (full-time, part-time)
- participation in officially recognized activities and sports
- weight and height of members of athletic teams
- dates of attendance and anticipated date of graduation
- degree(s) and awards received
- honors information
- most recent previous educational agency or institution attended by student
Suppression of Student Directory Information
Under the 1974 Family Educational Rights and Privacy Act (FERPA), a student has the right to request in writing that the disclosure of this information be withheld from persons outside the University. Please note that this information can only be suppressed from the public, not from University officials.
To have address and phone number information suppressed from the printed and online University Directory and Campus Information, a student must file a form requesting suppression of information with the University Registrar’s Office. The form must be filed by September 1 to avoid having the information appear in the printed directory, while requests to suppress online directory information can be made at any time. A request to suppress information must be filed while the student is still enrolled at the University.
Once a student’s information is suppressed, it will not be released to any outside agency, nor printed in the Commencement program upon the student’s graduation, without the student’s written consent. The suppression of information remains in effect until revoked in writing by the student, even after the student is no longer enrolled at the University. Former students may request in writing that earlier suppression requests be revoked.
Parents' Information
Information concerning parents of students (names, addresses, phone numbers, etc.) is not made available as it is not considered directory information.