Change to Office Desktop Apps Licensing | Wednesday, July 30

Who: Faculty and staff using Windows-based GCN (General Computing Network) computers

What: Change to Office desktop apps licensing

When: Wednesday, July 30, 2025

What Is Changing?

On Wednesday, July 30, the Office desktop apps on managed Windows computers will switch from device-based licensing to user-based licensing.

This update adds important features, including:

These changes apply only to faculty and staff Windows-based GCN computers.

No. The license type will update automatically.

Does this change affect Macs or mobile devices?
No. This change does not affect Macs or mobile devices. Those devices already use user-based licensing.
Does this change affect the Office web apps?
No. This change does not affect the Office web apps. The web apps will continue to work as they do now.
Does this change affect labs or classroom computers?
No. This change does not affect labs or classroom computers. Those computers will stay device-licensed to support teaching. If you need features like sensitivity labels or Copilot in a lab or classroom, contact your DTS or 6-TECH to explore your options.
What if I share my computer with someone else?
If you share your computer with someone else, each person will need their own Office license. If you have questions about sharing a device, contact your DTS or 6-TECH for help.